ESI REGISTRATION

The Employee State Insurance (ESI) registration is provided to employees of every state to ensure some security level to the employees and their families. This registration is provided under Employee State Insurance Corporation ESIC, which is a self-financing, autonomous body controlled by the ESI act 1948. Provisions of the ESI act 1948 makes it obligatory for every employee who exceeds the minimum bar of a maximum salary of 15,000. For employees working on large scale or small scale industries, the ESI registration provides social security, which comes in the form of medical or financial aid in case of an emergency.

ENTITIES COVERED UNDER ESIC
As per the government notification dated Sec 1(5) of the ESI Act the following entities are covered:

* Shops.
* Restaurants or hotels engaged only in sales.
* Cinemas.
* Road motor transport establishments.
* Newspaper establishments (which is not covered under the Factory Act).
* Private educational institutions.

ESI REGISTRATION PROCEDURE: DOCUMENTS REQUIRED 
The following documents are required for registering under the ESI scheme:
1. A registration certificate or a license obtained under Shops and Establishment Act or Factories Act;
2. Certificate of registration (Memorandum and Articles of Association in case of a private limited company, partnership deed for LLPs, etc);
3. Certificate of registration for all entities and commencement of production for factories;
4. A list of employees with their monthly compensation, in detail;
5. A list of directors, partners and shareholders of the company;
6. The PAN card of the business and address proof of the establishment/firm;
7. Bank statements of the organization, with evidence of commencement of operation.

ESI REGISTRATION PROCEDURE: STEPS INVOLVED  
1. Once the documents are ready, the company can apply for registration by submitting the Employer’s Registration Form (Form-1).
2. A PDF format of the form is available on the website. Fill in the form and submit it to ESIC for registration on the official website.
3. Once verified, a registration number, a 17-digit unique identity will be provided to the organization. The ESI filings can be done once you receive the 17-digit number.
4. Employees registered under the scheme get an ESI card after submitting a form with photographs and details of family members.
5. Although the registration is permanent, and the number is valid for the lifetime of the company, any new changes, such as employee additions, need to be intimated to the ESI.

DOCUMENTS FOR ESI RETURNS
The following documents must be maintained regularly for filing ESI returns.
1. Attendance register
2. Register for Form 6
3. Register of wages
4. Register of any accidents on the premises
5. Inspection book
6. Monthly challans and returns submitted for ESI

FILING OF ESI RETURNS
ESI filings are done half-yearly. However, before starting the procedure for filing the ESI returns, an organization (corporate entity) with 10 employees and more, irrespective of the salary mark, need to register under the ESI scheme.

Procedure for filing returns:
Following documents are required for registering under the ESI scheme:

1. A registration certificate or a license obtained under shops and establishment Act, or factories Act.
2. MOM and Articles of Association, or a partnership deed or Trust deed, based upon the type of entity.
3. Certificate of registration, commencement of production (for factories)
4. A list of employees, with their monthly compensation, in detail.
5. A list of directors, partners and shareholders of the company.
6. PAN card of the business and Address proof of the establishment/firm.
7. Bank statements of the organization, with an evidence of commencement of operation.
8. Once the documents are ready, the company can apply for registration, by submitting a form: Employer’s Registration Form (Form – 1).
9. A pdf format of the form is available on the website. Fill in the form, with the details asked for, and submit it to ESIC, for registration.
10. Once verified, a registration number, a 17-digit unique identity, will be provided to the organization. The ESI filings can be done, once you receive the 17-digit number.
11. The employees, who are registered under the scheme, get an ESI card, after submitting a form, with their family photograph and details of the family members to the employer, who then submits the same to the ESIC, for registration.
12. Although the registration is permanent, and the number is valid for a lifetime of the company, any new changes, such as employee additions, need to be intimated to the ESI.
13. Also, the following documents must be maintained regularly, for filing ESI returns.
        * Attendance register
        * Register for Form – 6
        * The Register of wages
        * Register of any accidents on the premises
        * Inspection book
        * Monthly challans and returns submitted for ESI