Report on AGM

Section 121 of the Companies Act, 2013 and Rule 31 of the Companies (Management and Administration) Rules, 2014 are the applicable provisions.

Provision: Every Listed Public Company must prepare an Annual General Meeting report that includes confirmation that the meeting was convened, held, and conducted in accordance with the provisions of this Act and the rules made thereunder.The company shall file with Registrar a copy of Report in Form MGT 15 within 30 days of AGM.

The Chairman of the meeting, or, if he is unable to sign, any two directors of the company, one of whom shall be the Managing Director, if there is one, and the Company Secretary of the company, shall sign the Report.In addition to the minutes of the general meeting, a report must be prepared that includes a summary of the meeting.

Matters to be covered in the Report:
1. The day, date, hour and venue of the annual general meeting
2. Confirmation with respect to appointment of Chairman of the meeting
3. Number of members attending the meeting;
4. Confirmation of quorum
5. Confirmation with respect to compliance of the Companies Act, 2013 and the Rules thereunder, secretarial standards made there under with respect to calling, convening and conducting the meeting
6. Business transacted at the meeting and result thereof;
7. Particulars with respect to any adjournment, postponement of meeting, change in venue;
8. Any other points relevant for inclusion in the report.

If a company fails to file the report before the expiry, it will be subject to a penalty.
Company: One Lakh rupees and in case of continuing failure, with further penalty of five hundred rupees for each day after the first during which such failure continues, subject to a maximum of five lakh rupees

Officer in default: Twenty-five thousand rupees and in case of continuing failure, with further penalty of five hundred rupees for each day after the first during which such failure continues, subject to a maximum of one Lakh rupees